Terms & Conditions

Introduction

Welcome to VGA Weddings (“we”, “our”, “us”), a wedding and event services company based in Limassol, Cyprus, operating through the website https://vgaweddings.com. We value your privacy and are fully committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), the Cyprus Data Protection Law (Law 125(I)/2018), and all relevant international privacy standards.

This policy explains in detail how we collect, use, store, share, and protect your personal data when you visit or interact with our website. It also clarifies your rights as a user, the use of third-party tools and plugins, and the limitation of liability for both our company (VGA Weddings) and the web development agency LOOP Digital Marketing LTD (the technical developer and website provider).

By using this website, you acknowledge and agree to this policy and all its provisions.

About Us

Business Name: VGA Weddings
Legal Form: Private Company
Headquarters: Limassol, Cyprus
Website: https://vgaweddings.com
Email: info@vgaweddings.com
Phone: +357 99331616

Website Development Agency:
LOOP Digital Marketing LTD
Registered in Cyprus
Email: contact@loopdigitalmarketing.com

LOOP Digital Marketing LTD designed, developed, and maintains the technical structure of this website. The agency is not responsible for content accuracy, data collection operations, or business decisions made by VGA Weddings. All liability regarding user interaction, content, and services offered lies with VGA Weddings.

Scope of Policy

This privacy and legal policy applies to:

  • All visitors and users accessing vgaweddings.com
  • All digital forms, contact pages, and communication channels on this website
  • All third-party plugins, embedded tools, and analytics services used within this domain
  • All interactions related to the collection, storage, or use of user data, including IP addresses, cookies, and contact forms

This policy does not apply to external websites linked from our site.

Data We Collect

A. Information You Provide Directly

We may collect personal information that you voluntarily provide when interacting with our website, such as your name, email, phone number, and message content submitted through forms.

B. Automatically Collected Information

We automatically collect technical information including:

  • IP address and approximate geographic location
  • Browser type and version
  • Device information and operating system
  • Referring and exit pages
  • Pages visited, time spent, and click behavior
  • Date/time stamps

C. Data from Third-Party Services

We use third-party tools such as Google Analytics, Google Tag Manager, Meta Pixel, and WordPress plugins that may collect or process additional data.

Purpose of Data Collection

We process your data for:

  • Responding to inquiries and service requests
  • Managing wedding/event bookings
  • Improving website functionality
  • Analyzing traffic and performance
  • Marketing and advertising optimization
  • Ensuring website security
  • Compliance with legal obligations

Legal Basis for Processing (GDPR)

We process personal data on the following legal bases:

  • Consent – when you voluntarily submit your data.
  • Contractual necessity – required to deliver services.
  • Legitimate interest – improving and securing the website.
  • Legal obligation – compliance with applicable laws.

Data Retention

We retain data only as long as necessary:

  • Contact form data: up to 12 months
  • Analytics data: up to 26 months
  • Backup logs: up to 6 months

Cookies and Tracking Technologies

A. What Are Cookies?

Cookies are small text files stored on your device to improve user experience and website performance.

B. Types of Cookies Used

  • Essential cookies – required for core functionalities.
  • Analytics cookies – Google Analytics and similar tools.
  • Functional cookies – store user preferences.
  • Advertising cookies – used for retargeting and marketing.

C. Managing Cookies

You may disable cookies via your browser settings; however, some site features may not function correctly.

Use of Google Analytics

We use Google Analytics to monitor website activity. IP anonymization is enabled. Learn more at Google’s privacy policy: https://policies.google.com/privacy. You may opt out here: https://tools.google.com/dlpage/gaoptout.

Third-Party Plugins and Tools

Our WordPress website uses various plugins for forms, caching, SEO, security, and layout design. These plugins may process limited data as part of their functionality, and each plugin operates under its own privacy framework.

Social Media and External Links

Our website may link to social media platforms. We are not responsible for how these platforms collect or process data. Users should review each platform’s privacy policy.

Data Security

We implement strict security measures:

  • SSL encryption
  • Regular software updates
  • Firewall and hosting security
  • Restricted access controls
  • Daily backups

Despite these efforts, no system is entirely secure. Users provide data at their own risk.

Data Sharing and Disclosure

We may share data only with trusted service providers involved in delivering website functionality, analytics, hosting, email services, or IT support. All providers are GDPR compliant.

International Data Transfers

Some tools (Google, Meta, etc.) may transfer data outside the EEA. Such transfers occur under Standard Contractual Clauses (SCCs) to safeguard your information.

User Rights (GDPR)

You have the right to:

  • Access your personal data
  • Rectify inaccurate information
  • Request deletion (“right to be forgotten”)
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent at any time

Requests may be submitted to info@vgaweddings.com and will be processed within 30 days.

Children’s Privacy

Our services are not intended for individuals under 16. We do not knowingly collect children’s data. If such data is discovered, please contact us for deletion.

Liability Disclaimer

VGA Weddings provides all website content and services on an “as-is” basis. We are not responsible for technical issues, downtime, content inaccuracies, or damages arising from use of this website.

Developer Disclaimer (LOOP Digital Marketing LTD)

The website was developed by LOOP Digital Marketing LTD. The agency is not liable for content changes, business decisions, plugin conflicts, third-party issues, or legal disputes arising from client operations.

Intellectual Property

All content on vgaweddings.com is owned by VGA Weddings unless otherwise stated. Unauthorized copying or distribution is prohibited.

Changes to This Policy

We reserve the right to update this policy at any time. The “Last Updated” date will reflect changes. Continued use of the site constitutes acceptance.

Contact Information

VGA Weddings
Limassol, Cyprus
Email: info@vgaweddings.com
Phone: +357 99331616

Website Developer:
LOOP Digital Marketing LTD
Email: contact@loopdigitalmarketing.com

Governing Law

This policy is governed by the laws of the Republic of Cyprus and the GDPR framework. Disputes fall under the exclusive jurisdiction of Cyprus courts.

Acceptance of Terms

By using vgaweddings.com, you confirm that you have read, understood, and agreed to this Privacy & Legal Policy. If you do not agree, please discontinue use of the website immediately.